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Application Deadlines and Processes

Application Deadlines and Processes.

The recruiting process at times can seem overwhelming. With so much to think about and accomplish—from putting together your athletic profile to attending events and making sure the right coaches see you play—it’s easy to forget the fact that you actually have to apply to college. If you’re not organized and miss important deadlines, there’s no real safety net. It’s up to you to manage your time wisely so you can sign on the dotted line and begin your college athletic career. Learn about the benefits of recruiting services at NCSA.

There are seven main parts to the application process:

  1. Registering for and taking the ACT and SAT
  2. Registering with the NCAA Eligibility Center (for DI and DII) and/or the NAIA Eligibility Center
  3. Filling out and sending in college applications
  4. Submitting your FAFSA paperwork
  5. Requesting your final amateurism certification 
  6. Sending your final transcripts and proof of graduation to the Eligibility Center(s)
  7. Signing the acceptance letter 

ACT and SAT registration and test dates

As an underclassman, you should be taking prep courses and the PSAT and PLAN to prepare for the real deal. By your junior year, you should register for and take both the ACT and SAT standardized tests. The ACT is given six times per year: September, October, December, February, April and June. The SAT is given seven times per year: October, November, December, January, March (or April), May and June. Registration for each test date usually opens about a month before. You can take the ACT up to 12 times and the SAT as many times as you want, but you should stick to no more than four times.

The College Board website has more information about the SAT. Learn more about the ACT.

Insider tip: Fee waivers are available for economically disadvantaged students for both the ACT and SAT. You can use fee waivers up to two times for each test.

The NCAA and NAIA Eligibility Center registration

If you’re looking to play Division I or Division II, register for a Certification Account with the NCAA Eligibility Center (formerly the Clearinghouse) and/or the NAIA Eligibility Center by the summer after your junior year. Student-athletes who will play Division III can create a Profile Page in the NCAA Eligibility Center to receive updates relevant to their needs.

Insider tip: If you aren’t sure which division you will compete in should start with a Profile Page and move to a Certification Account if they end up doing DI or DII.

The NCAA Eligibility Center looks at your high school core courses, your core GPA for those courses and your ACT/SAT test scores to determine eligibility. Your official scores have to be sent directly from the testing agencies, so use code “9999” for NCAA and “9876” for NAIA when you request those scores. It’s important to register by your junior year so you can go on an official visit.

College applications: when to apply

By the time you’re ready to apply to college—usually the summer before your senior year—you should have your target list of schools narrowed down. You can apply to as many colleges as you’d like, but keep in mind that there are application fees involved, and filling out the forms can be time consuming. Every college has different deadlines for their admissions process, so make sure you have a method for organizing those important dates. A good practice is to create a spreadsheet or calendar so you can stay on top of the various timelines.

Insider tip: Student-athletes should consider using the Common Application, which allows you to send multiple schools the same application information at once. It’s a huge time-saver.

You have three application choices: apply for an early decision; choose a rolling decision option; or apply as part of the regular decision process. Each of these options has different deadlines. Most student-athletes choose to apply as part of the regular decision so they have more time to make a final decision on the program they are most interested in or get their test scores up.

Early decision applications are usually due around November 1 of your senior year, while most regular decision applications aren’t due until January 1. However, with early decision applications, student-athletes are bound to applying to only one college. This choice is a personal one based on your circumstances.

Insider tip: Before you submit your application, ask the college coach to review it. They often have helpful feedback and can help make sure all your ducks are in a row.

Understanding the Free Application for Federal Student Aid (FAFSA)

While a full-ride scholarship to the school of your dreams is what every student-athlete wants, the reality is that only 2 percent of high school athletes are awarded athletic scholarships, and an even smaller percentage of that receive full rides. And there are no athletic scholarships at the DIII level. Luckily, all students are eligible for financial aid to supplement scholarship dollars.

In order to receive financial aid, students must complete the Free Application for Federal Students (FAFSA). To fill it out, here is what you’ll need for yourself and from your parents, if you are a dependent:

  • Social Security Number
  • Alien Registration Number (if you aren’t a U.S. citizen)
  • Most recent federal income tax returns, W-2s and other record of money earned
  • Bank statements and record of investments
  • Records of untaxed income
  • An FSA ID to sign electronically

There are three deadlines to be aware of regarding submitting your FAFSA:

  • College deadline: The college deadline for FAFSA is usually earlier than the other two. It varies depending on your school, but can be as early as October 1 of your senior year. Most colleges will mark this date clearly on their financial aid web pages.
  • State deadline: The state deadline varies by state, but they are mostly “priority deadlines,” which means they suggest you submit as soon as possible to make sure you get “priority” consideration of aid. These tend to closely coincide with college deadlines.
  • Federal deadline: This is a low-pressure deadline, as you have until June 30 of your freshman year in college to apply. Adhere to your college deadline to put yourself in the position to get the most aid possible.

If you miss the college or state deadline for FAFSA, you are not likely to receive much financial aid, if any. If you miss the federal deadline, you’re out of luck for that year. However, you can submit for the next year. 

NCAA Amateurism Certificate

Starting April 1 of your senior year, you must request your final amateurism certificate if you plan to play in a DI or DII institution. To be eligible to compete and receive a scholarship with the NCAA, you have to meet certain requirements. You have likely already registered with the NCAA Eligibility Center during your junior year, but you must update the information in your senior year in order to become certified and cleared to play at the college level.

Final transcripts and proof of graduation

After you graduate high school, you must prove to the NCAA that you’ve done so. The best way is to have transcripts sent to the NCAA Eligibility Center with your graduation date included. If you can’t provide a transcript with the graduation date included, an administrator at your high school can sign a proof of graduation and fax it to the Eligibility Center.

Acceptance letter

Nothing is official until you receive an acceptance letter. And, even then, if you don’t formally accept, you haven’t made it quite yet. Each school has its own deadline for when you must accept, so make sure you note that when you receive your letter. If you don’t let them know you intend to come, they will offer your spot up to someone else. You’ve done all the hard work, so it’s time to make it official.

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